1. Purpose
This policy outlines the standards and procedures for business-related travel at TechCorp Global. It ensures compliance, cost-efficiency, employee safety, and clarity across all offices worldwide.
2. Scope
Applies to all TechCorp Global employees undertaking business travel on behalf of the company, regardless of location, seniority, or employment type.
3. General Principles
- All business travel must be pre-approved by the employee’s line manager.
- Travel must be booked via the company’s preferred travel portal.
- Economy class is standard for air travel under 6 hours; business class permitted with VP approval for longer flights.
- Accommodation must be mid-tier business hotels (3–4 star category).
- Employees are expected to exercise cost-conscious judgment.
- The company will not reimburse luxury items or personal entertainment.
4. Booking Guidelines
- Use Concur Travel or a designated local agency.
- Book at least 14 days in advance when possible.
- Travel insurance is automatically provided through the global insurance policy.
5. Expense Reimbursement
- Employees must submit expenses within 7 days of return using the Expense Portal. Original itemized receipts are required.
-
Reimbursable Items:
- Transportation (flights, trains, taxis, car rentals)
- Accommodation
- Business meals (up to local daily per diem limits)
- Wi-Fi and roaming charges for business use
- Visa or entry permit fees
-
Non-Reimbursable Items:
- Alcohol (unless part of a client dinner)
- Room service or minibar charges
- Travel upgrades unless approved
- Spouse/family travel
- Personal leisure activities
6. Health & Safety
- Employees must review the company’s Travel Risk & Advisory briefings before travel.
- Travel to high-risk regions requires COO-level signoff.
- Emergency support is available via the 24/7 Global Assistance Line: +1-800-555-9999.
7. Sustainability
- Preference for rail travel over air when under 4 hours.
- Carbon offsets are purchased automatically for all air travel.
- Use of virtual meetings is encouraged when feasible.
8. Country-Specific Addenda
| Country |
Per Diem |
Hotel Cap |
Mileage |
Other Notes |
| Jersey |
£65/day |
£150/night |
60p/mile |
Local rail not applicable; rental cars permitted where necessary.
Flights via London preferred unless direct service exists.
|
| United States |
$85/day (GSA rate for major cities) |
$200/night |
$0.655/mile |
Domestic flights in economy; business class for cross-country with VP+ approval.
TSA PreCheck fee reimbursable.
|
| India |
₹3,000/day |
₹9,000/night (incl. taxes) |
N/A |
Train (2nd AC+) preferred for under 6 hours.
All air travel in economy.
Drivers may be hired for intercity travel if public transport not feasible.
|
Each country may issue an addendum outlining local variations. Refer to your country supplement for further details.
Tip: If you are, for example, an employee based in India planning travel to Jersey, you may want to check both the India and Jersey addenda. Start by selecting your home region (India) to see your standard entitlements and booking rules, then select your destination region (Jersey) to view local allowances and requirements for your time there. For multi-region travel, company policy requires compliance with both home and destination rules.